Ways to Welcome New Staff Members to Your School
Pick the ideas that fit your team and your style.
Ongoing
Postcards to Welcome New Staff to Your Building
A low-prep onboarding activity that helps school leaders build connection from day one.
Alissa Christensen
A simple way to welcome new staff before the school year begins. A handwritten postcard lets new team members know you're excited they're joining the school and helps create a positive first impression before day one.
Why try it
The first few weeks can set the tone for a new staff member's entire year. Sending a quick postcard is an easy way to introduce yourself, share your excitement, and let new staff know you're looking forward to having them on the team.
What's included
Browse the printables included with this resource.
Instructions
1
Pick a printable and personalize
Choose the welcome postcard design you like and write a short, warm message for each person, mention their new role, and share one thing you are genuinely excited about. Keep it to 3 or 4 sentences.
2
Add a few helpful details
Include something practical: a mention of a welcome event, your contact info, or a quick heads-up about what to expect in the first week.
3
Send it before they start
Mail or deliver postcards at least a few days before their first day so it arrives in time to make an impression.
Activity variations
Adapt to fit your school's vibe, budget, and setting.
Digital version
Send a short personalized video message or email if mailing is not logistically possible.
Team welcome
Ask a mentor teacher or grade-level partner to sign the postcard alongside you so the new staff member feels welcomed by more than just admin.
Send one to each staff member
Consider sending a welcome back postcard to all your staff before the school year starts. It is a small gesture that goes a long way.
Go deeper
Additional tips for running this resource.
Leader Tip #1
Keep it short
Three to five sentences is plenty. A postcard should feel personal, not overwhelming.
Leader Tip #2
Be specific
One genuine line about why you are excited to have them on the team lands better than general enthusiasm.
Built by Educators, for School Leaders
This resource was created in collaboration with passionate educators and school leaders who believe in the power of intentional connection.
Alissa Christensen
Head of Customer Success
Shoutouts
A teacher recognition program that runs itself.
Give teachers an opportunity to recognize their colleagues and collect them in your dashboard automatically. Easily print and share these encouraging words with your team.
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